Google has added a powerful new feature to Google Sheets that lets you generate, summarize, and categorize text automatically using artificial intelligence. Powered by Google Gemini, the Google Sheets AI text generator can analyze and pull from cell data to help automate tasks that would normally take hours.
This new feature is especially useful for professionals managing large data sets, marketers drafting copy, and anyone looking to streamline spreadsheet-based workflows.
How It Works
Using the new =AI() function, you can prompt Gemini to create content or analyze your spreadsheet based on cell references. Just enter a prompt and the range of cells the AI should look at. For example:
To generate ad copy tailored to a specific audience:
excelCopyEdit=AI("Write a formal ad copy for the product. Cater copy to the objective and target audience.", A2:C2)
To summarize customer feedback:
excelCopyEdit=AI("For the customer, write a one sentence summary of their feedback.", A2:D2)
To categorize customer inquiries as compliments, exchanges, or returns:
excelCopyEdit=AI("Categorize this inquiry as either a compliment, exchange request, or return request.", A2)
To classify restaurants by location:
excelCopyEdit=AI("Classify each restaurant in this list based on its location.", A2:A20)
You can find even more use cases and syntax examples on Google’s support page.
Why It Matters
The introduction of Gemini into Google Sheets marks a step forward in everyday productivity tools. Users can now go beyond basic calculations and use AI to handle contextual tasks such as:
- Drafting personalized content
- Cleaning up messy data
- Summarizing large blocks of information
- Categorizing and labeling based on intent or meaning
By integrating these capabilities directly into Sheets, Google is making AI tools more accessible to business professionals and casual users alike.
Availability
The AI function is gradually rolling out to users with Gemini-enabled Google Workspace accounts. If you don’t have access yet, expect it in the coming weeks as the feature expands.
Whether you’re creating ad copy, summarizing feedback, or sorting data, the Google Sheets AI text generator is a game-changer. It allows users to generate intelligent, context-aware content right from their spreadsheets—no coding or manual editing required.
