5 reasons your small business should use the cloud

Cloud-based services have become a great boon to small business owners and entrepreneurs. Whether you just recently started a new business or you are looking for a way to improve an existing business, the cloud offers several benefits that can help you succeed.

The Cloud Lowers Costs

Small businesses often have to spend a lot of money on computer networking, data centers, and rack space. Even the money you spend on electricity can get pretty large by the end of a busy month. The cloud helps minimize these expenses by taking software off your servers. When you need to use the software, you simply connect to the provider’s server. From the user’s end, it seems to work the same.

There is a big difference, though. Since you don’t need to house software on your own equipment, you can potentially save a lot of money by purchasing fewer servers and upgrades.

The Cloud Makes Collaboration Easier

Cloud technology can also improve collaboration between employees. If everyone at your business is still commuting via email then moving to the cloud will make work more efficient and productive. Email simply isn’t a very good option for working together in groups. Instead, you need a collaboration tool that keeps everyone connected and updated in real-time.

Flow is a good example of a cloud-based service that helps workers collaborate in an organized way. Some of its key features include the ability to:

Create and assign tasks from chats
Upvote the best ideas in a conversation
Share files and tasks instantly
Communicate about task progress

If you have difficulties getting your team to work together efficiently, you should turn to the cloud to find a solution.

The Cloud Gives You Access to Useful Tools

The cloud has become such an important part of today’s business and communication technology that some software developers are devoting themselves to building more cloud-based products. In fact, some of your best software options are based in the cloud. Cloud accounting services from Sage stand out as an excellent example. The cloud-based software makes it possible for you or your bookkeeper to:

Work remotely
Send invoices faster
Track expenses
Gain insights from spending trends

You also end up saving money because you don’t have to purchase the software. Instead, you just pay a small membership each month to take advantage of its evolving features. That way, you get the latest technology without spending more money on it.

Work From Wherever

When your business relies on the cloud, employees don’t have to feel tethered to their desks all day. If they want to work at a nearby coffee shop for a couple hours, the cloud goes with them.

The cloud also makes it possible for employees to do more work from home. That’s good news for you and the employee. Your employees will like it because they have more freedom. You will like it because, as recent studies show, letting employees work from home can actually improve their productivity.

Working remotely could also help prevent absenteeism. For instance, a sick child may make it impossible for a parent to come to the office, but that doesn’t mean he or she can’t do some work from home while caring for the child. Suddenly, you have the opportunity to let your employees handle life emergencies without completely removing themselves from their assignments.

The Cloud Grows With Your Business

Growing your business usually means investing a lot of money in new equipment and real estate. By using cloud-based software, you can lower the amount that you spend when your business grows. That’s because the cloud is scalable. It doesn’t care whether you have 10 employees or 1,000 employees. When you need to give access to more people, you simply contact the provider and make the appropriate arrangements. You won’t even have to buy additional servers.

Cloud technology has changed the way that people think about software and working. If you’re looking for ways to make your business more effective, you should take a closer look at what the cloud can do for you.